Cloud Print Setup Guide (Easy Steps)

Follow these steps to set up Cloud Printing with Odoo:

Step 1: Get Your License Key ​

1. Purchase the Cloud Print service here
2. After purchase, you will receive a License Key via mail with subject 'Your Cloud Printing License'.

Step 2: Download the Print Agent

1. Check your email with the subject “Your Cloud Printing License” and use the link provided in 'How to Get Started' section to download the Cloud Print Agent.
   
2. Save it on the computer that is connected to your printer
3. Extract the downloaded file (OdooPrintAgent.zip) 

Step 3: Run the Print Agent

1. Start the agent by clicking OdooPrintAgent Application(OdooPrintAgent.exe) as shown below on the same computer where your printer is connected 
   
   
   
2. Agent is preconfigured if you get the below message.
   
3. Keep this agent running in the background
4. If above message is not displayed, perform steps in Step 4 to configure the Agent manually (Skip if agent is preconfigured)

Step 4: Configure the Agent manually​ (Optional)

1. Locate the CloudPrint agent
   
   
   
2. Right click on icon and select Edit Config option
   
   
   
3. Update the following details in agent.ini file and Save:
   

API URL = https://www.theerpbot.com
License Key = your-license-key

       (Replace with your actual license key from the mail)
    4. Restart the Agent again. 

Step 5: Install Cloud Print App in Odoo ​

1. Go to Odoo App Store  <!-- link for Odoo App -->
2. Purchase and install the Cloud Print app
   
   

Step 6: Open Cloud Print App in Odoo

​1. Search for CloudPrint App in Odoo
         

Step 7: Enter Configuration Details

​1. Click on New Button to create entry for license key
         
​2. Paste the License key, a new entry will be created
          

     3. Select the particular License key and Click on Sync Printer buton
          
         
     4. Printer will be synced and status will change to Online.
         

Step 8: Odoo automatically creates server

1. Odoo will automatically:​

• • Detect available printers
• • Create print servers

           

Step 9: Define Print Rules

1. Go to Print rules to define rules and click on New Button
   
   
   
2. Fill in the required details as follows:
   a. Select Rule Type: Choose either Standard Report or Shipping Label
        

   Standard Report

   This is for Odoo Documents (PDFs).  Definition: A rule that targets any system-defined report (e.g., Invoices, Sales Quotations, Purchase Orders). Trigger: This rule activates as soon as Odoo's standard PDF engine finishes generating the report. Setup: You must select a specific system report and a target printer.

   Shipping Label

   This is for External Logistics Documents (ZPL/EPL/PDF). Definition: A rule that targets raw label data returned from a shipping carrier's API (e.g., UPS, FedEx, BlueDart). Trigger: This rule activates specifically during the "Validate" step of a Delivery Order (Picking) once the carrier returns the tracking number and label file. Setup: Instead of choosing a report, you select a Delivery Method (e.g., UPS Ground) and a target Label Printer.

   
   b. Select Report: Pick the report you want to configure
   c. Select Printer: Choose the connected printer
   d. Select User: Specify the user for whom printing should work, or leave it blank to apply for all users
   e. Select Action: Choose Server or Client
            Server: Select this if the print should be sent directly to the printer
            Client: Select this if the print should not be sent to the printer for the time being
   
   3. Click Save.

Step 10: Done

• Your printers are now connected to Odoo Cloud Print
• You can start printing directly from Odoo
  
  

Example:

1. When we print the document, it will be sent to Printer Automatically
   
2. Below message will be displayed